Privacy Policy

1. Overview

ClayMetrics LLC ("ClayMetrics", "we", "us", "our") provides a web-based platform for clay shooting score tracking, performance analytics, and event management. This Privacy Policy describes the types of information we collect when you use the ClayMetrics website, application, and related services (collectively, the "Service"), how that information is used, when it may be disclosed, and the choices available to you.

By using the Service, you acknowledge that you have read and understood this Privacy Policy. If you disagree with any part of this policy, please discontinue use of the Service.

2. Information We Collect

Information You Provide

When you register for an account, complete your profile, or interact with the Service, you may provide us with:

• Identity information — your first name, last name, email address, and chosen username.
• Optional profile details — such as your NSCA membership number, which you may provide at your discretion.
• Shooting and event data — scores, shot-by-shot results, event details (date, venue, discipline, gauge), and records of who participated in each event.
• Communications — any messages, feedback, or support requests you send to us.

Information Collected Automatically

When you use the Service, certain technical data is recorded automatically to maintain security and ensure proper operation. This may include your IP address, browser type and version, operating system, referring page, pages visited within the Service, and timestamps of activity. This data does not, on its own, identify you by name.

Weather Information

For events that include a venue location, we retrieve weather conditions (such as temperature, wind speed, and precipitation) from a third-party weather provider using the event's location and time. We do not access your device's GPS or track your real-time location.

Payment Information

If you make a purchase through the Service, all payment details (including card numbers and billing information) are collected and processed exclusively by our third-party payment provider. ClayMetrics does not receive, handle, or store your financial account data. The payment provider's own privacy policy governs their use of your information. You can review Stripe's privacy policy at stripe.com/privacy.

3. How We Use Your Information

We use the information described above for the following purposes:

• Operating the Service — to create and manage your account, authenticate your sessions, deliver scoring and analytics features, and display your data within the platform.
• Communications — to send you transactional messages such as login links, invite codes, and service-related notices. We do not send marketing or promotional emails.
• Safety and integrity — to detect and prevent fraud, abuse, and unauthorized access, and to enforce our Terms of Use.
• Legal compliance — to meet applicable legal obligations or respond to valid legal process.
• Improvement — to analyze usage patterns in aggregate form to maintain, troubleshoot, and improve the Service. Aggregated analytics are not linked to individual users.

4. When We Disclose Your Information

With other users

Certain information is visible to other users by design. Your name and username appear on your profile. Shooting scores and event participation are visible to other participants in those events.

With service providers

We engage a limited number of third-party vendors who assist with hosting, email delivery, weather data, payment processing, and security. These providers receive only the information necessary to perform their specific function and are contractually obligated to handle it responsibly.

For legal reasons

We may disclose your information if required to do so by law, regulation, legal process, or governmental request, or where we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others, to investigate potential violations of our Terms of Use, or to respond to an emergency.

In a business transfer

If ClayMetrics is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will provide notice before your information becomes subject to a different privacy policy.

We do not sell your data

ClayMetrics does not sell, rent, or trade your personal information to third parties for advertising, marketing, or any other commercial purpose.

5. Data Retention

We retain your personal information for as long as your account is active or as needed to provide the Service to you. If you request account deletion, we will remove your personal data from our active systems within a reasonable timeframe, except where retention is required by law or necessary to resolve disputes, enforce agreements, or support legitimate business operations.

6. Security

We apply technical and organizational safeguards to protect the information we hold, including encrypted connections (HTTPS), secure authentication mechanisms, and restricted access to production systems. However, no method of electronic transmission or storage is completely secure. While we take reasonable steps to protect your data, we cannot guarantee absolute security, and you use the Service at your own risk.

7. Children Under 13

The Service is not intended for children under the age of 13, and we do not knowingly collect information from individuals in that age group. If you are a parent or guardian and believe your child has provided personal information to us, please contact us and we will take prompt steps to remove that data.

8. Your Choices and Rights

Depending on your location and applicable law, you may have the right to:

• Access the personal information we hold about you.
• Request that we correct inaccurate or incomplete information.
• Request deletion of your account and the personal data associated with it.
• Withdraw consent to data processing activities based on your consent.

You may update your profile information directly within the Service. For other requests, contact us at support@claymetrics.com. We will respond within a reasonable period. Note that some information may be retained after account deletion where required for legal compliance, dispute resolution, or fraud prevention.

9. Cookies and Similar Technologies

The Service uses cookies strictly for authentication and session management. These cookies are essential to the functioning of the platform. We do not use advertising cookies, analytics trackers, or third-party marketing pixels.

10. Do-Not-Track Signals

Some browsers offer a "Do Not Track" setting that sends a signal to websites you visit. There is no universally accepted standard for how to respond to these signals. The Service does not currently alter its behavior in response to Do-Not-Track requests. If an industry standard is established in the future, we will revisit this practice.

11. International Users

The Service is hosted and operated in the United States. If you access the Service from outside the United States, your information will be transferred to and processed in the United States. By using the Service, you consent to this transfer and acknowledge that data protection laws in the United States may differ from those in your country of residence.

12. Changes to This Policy

We may revise this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. If we make changes that significantly affect how we handle your personal information, we will make reasonable efforts to notify you, such as by posting a notice within the Service or sending you an email. We encourage you to review this page periodically.

13. Contact

If you have questions about this Privacy Policy or wish to exercise any of the rights described above, contact us at:

ClayMetrics LLC
support@claymetrics.com